Track, manage and monitor paper and digital documents across every department.
See who has each file, how long it has been there and what happens next.
Explore on your own. No sign-in needed.
FILE COVER SHEETDT-2026-001842
Keep this sheet on the front of the file.
Scan → check → confirm receipt| Desk | Date received | Received by / signature / note |
|---|---|---|
DocTrail is an electronic document management system (EDMS) built around tracking. It follows every paper and digital document, from the day it arrives to the day it is done.
See the department that has it now.
Know who owns the next action.
See how long the current desk has held it.
Set processing timelines. Due-soon and overdue alerts notify the right people automatically.
From registration to final action, every handover stays visible.
Log the document. Paper files get a DocTrail cover sheet.
Send it to the next department or person.
For paper, scan the QR with a phone. For digital, open it in DocTrail. The next desk confirms receipt.
See current custody, processing time, deadlines, alerts and the full trail in real time.
Scanning opens the record. Confirmation changes custody.
See the full journey →Print the cover sheet and place it on top of the file. When the file changes hands, the receiving desk scans the QR with a phone and confirms receipt.
No special scanner required.
Can't scan? Type the reference number.
FILE COVER SHEETDT-2026-001842
Keep this sheet on the front of the file.
Scan → check → confirm receipt| Desk | Date received | Received by / signature / note |
|---|---|---|
See what is moving, what is waiting, what is late and which departments are taking longest to process documents.
| Department | Active | Longest wait | Average handling |
|---|---|---|---|
| Procurement | 2 | 4d 8h 0m | 1d 10h 30m |
| Finance | 4 | 4d 7h 0m | 1d 4h 50m |
| Legal | 5 | 4d 6h 0m | 1d 16h 31m |
| Records Desk | 10 | 4d 5h 0m | 5h 39m |
Automatic alerts notify the right supervisor when a document is due soon or overdue.
Scan the cover sheet with your phone camera. Or enter the reference number below.
DocTrail fits workflows where letters, files, approvals and requests pass between people or departments.
Follow one document from registration to completion, then explore the system on your own.